This website is administered by Alwington Parish Council but includes information relating to

Alwington Village Hall, St Andrews Church and Ford Methodist Chapel.


1. Your personal data – what is it?

The General Data Protection Regulation 2018 (“GDPR”) governs how personal data is used and

processed. Personal data relates to a living individual who can be identified from that data.

Identification can be by the information alone or in conjunction with any other information in

the relevant Data Controller’s possession or likely to come into such possession.

2. Who are we?

Alwington Parish Council is the Data Controller for the website but each of the organisations who

have subsidiary pages have their own Data Controllers. This means the Council or those

organisations decides how your personal data is processed and for what purpose.

3. How do we process your personal data?

Alwington Parish Council or the individual organisations comply with their obligations under the


a. by keeping personal data up to date;

b. by storing and destroying it securely;

c. by not collecting or retaining excessive amounts of data;

d. by protecting personal data from loss, misuse, unauthorised access and disclosure;

e. by ensuring that appropriate technical measures are in place to protect personal data.


We may use your personal data for the following purposes: –

a. to manage our employees and volunteers;

b. to maintain our own accounts and records; and

c. to inform you of news, events, activities and services in the local community


4. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events,

activities, services.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will not be shared with a named

third party without your consent.

6. How long do we keep your personal data?

We will only retain your data as long as it is necessary to deliver or provide appropriate

information about local services.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to

your personal data:


a. The right to request a copy of your personal data which Alwington Parish Council and the named organisations hold about you;

b. The right to request that Alwington Parish Council or the individual organisation corrects any personal data if it is found to be inaccurate or  out of date;

c. The right to request your personal data is erased where it is no longer necessary for Alwington Parish Council or the individual rgnaistions to retain such data;

d. The right to withdraw your consent from the processing at any time;

e. The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

f. The right to object to the processing of personal data when it relates a legitimate interest, or for the performance of a task in the public interest/exercise of official authority or for direct marketing and processing for the purposes of scientific/historical

research and statistics; and

g. The right to lodge a complaint with the Information Commissioners Office.

8. Further Processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection

Notice, then we will provide you with a new notice explaining this new use prior to commencing

the processing and setting out the relevant purposes and processing conditions. Where and

whenever necessary, we will seek your prior consent to the new processing.

9. Contact details

To exercise all relevant right, queries or complaints please, in the first instance, contact

Alwington Parish Council Clerk, Malcolm Harris

by email: This email address is being protected from spambots. You need JavaScript enabled to view it.


To contact the Information Commissioners Office:

Tel: 0303 123 1113

email: or

Post: Information Commissioner's Office,

         Wycliffe House, Water Lane,

         Wilmslow, Cheshire. SK9 5AF

August 2018